Public Participation Plan

A Public Participation (neighborhood) meeting is required before a Land Use application (comprehensive plan amendment, rezoning, SLUP, major modification) can be submitted. The applicant is responsible for scheduling the neighborhood meeting, hosting the meeting, taking meeting minutes, circulating a sign-in-sheet, and preparing a Public Participation Plan Report that outlines the questions/concerns/comments made at the meeting and the applicant’s responses. Supporting materials related to the Public Participation meeting are required to be submitted with your Land Use Case application. Failure to comply will result in an incomplete application, which will not be accepted.

Public Participation Meeting Requirements:

• Host a neighborhood meeting prior to making application.
• Applicant is solely responsible for completing the requirements of the neighborhood meeting.
• We encourage the neighborhood meeting to be held near the subject property.
• The neighborhood meeting is required to be held within six months of submitting your land use application. Should it take longer than six months to submit your application, an additional neighborhood meeting will be required.
• Mail a letter to nearby property owners alerting them of the meeting location/time and the proposed land use petition request.
• Letters shall be mailed to everyone with 500’ of the subject property
• City staff can provide an address list.
• Letter is required to be mailed at least 14 calendar days before the neighborhood meeting.
• Use template from City of Tucker when drafting the letter
• Letter shall include a site plan of the proposal and the City of Tucker Land Use Petition Process Flyer
• Social Media/Email Distribution
• Email City Council and Planning Commission about neighborhood meeting,
• Provide meeting information, including all documentation that was mailed out, to city staff for posting on city website, facebook, city email blast. Information shall be provided at least 14 calendar days before the neighborhood meeting.
• We encourage posting on Nextdoor and various other platforms.

Submittal Requirements:

• Copy of the letter that was mailed to neighbors
• Copy of address list for mailing
• Meeting sign-in sheet
• Meeting minutes
• Public Participation Plan Report (see template). This report shall cover questions asked, comments, concerns, applicant’s responses to each, and changes made since the meeting. It shall also include a copy of the plan that was presented at the neighborhood meeting.

Note: Staff encourages you to schedule your neighborhood meeting several weeks before you intend to apply for your land use petition so that there is enough time to evaluate the comments/concerns from the neighbors and make changes to the plans before formal application submittal.